E-Guide to Learning Organisation Projects

GUIDE TO USING THE FIVE DISCIPLINES IN LEARNING ORGANISATION PROJECTS
ON REAL-LIFE ORGANISATIONAL ISSUES TO CREATE ORAGNIZATIONAL ACTION PLANS
THAT ARE SUCCESSFUL AND SUSTAINABLE!
(Based on experiences within Singapore Police Force and projects on LOPN)

S/N	STAGE	DESCRIPTION	APPROACH / TOOLS USED	DURATION
0	Start	Pre-discussions Sharing of portfolio for visual sense		1-2 sessions
1	Planning	CREATING ASPIRATIONS Retreat: Garner ideas that the organization feels are critical factors for its continued success (internal) Identify key forces / winds of change affecting the organization (external) List ways to mitigate external factors as well as build towards internal aspirations as the kind of organization they wish to become Involves a co-creation process taking into consideration organizations’ vision and mission Developing of first-cut priorities and plan of action Check and balance by developing KSL Post-retreat discussion	Pre-retreat preparation (click here for RETREAT JOINING NOTES and notes to organizers) Click here for a sample PROGRAMME APPRECIATIVE INQUIRY - by David Cooperrider - more write-up (click here for format here) Practice deep listening and inquiry skills SCENARIO PL ANNIN G (an example) Creating multiple possible futures the organization could possibly face and if so, what are they ways it might learn to mitigate the possible futures Developing first-cut action plans (things I wish to start, stop and continue doing or more of … less of) Creating flexibility by looking through more than one possible future frame (mental models) POLLING (N/3) KEY SUCCESS LOOP Identifying leverage interventions	1.5 days
2	Training	2-day Learning Organization Awareness Workshop Formation of stewardship teams for milestone chart	Click here for the program m e : Intent is to understand the ways the five disciplines impact the generation of productive conversations, understanding complexities and learning to garner the team’s commitment by tapping into their shared aspirations Click here for a sample MILESTONE / ACTIVITY CHART	2-3 days
3	Project Analysis	UNDERSTANDING COMPLEXITY Detailed introduction to Systems Archetypes Introduction Vision Deployment Matrix Mapping of the matrix FORMATION OF THE “ONION” Key question here is: Tell a story how we see the archetypes unfold that makes sense to you. The intent here is to explain what has been happening over time leading to the complex situations / events that they find themselves in today! Presentation of initial insights to key stakeholders Mapping short, medium and long-term intervention and action plans, jointly with stakeholders Identification of pilot plans with stakeholders Developing of final-cut strategies and plan of action	SYSTEM ARCHETYPES VISION DEPLOYMENT MATRIX	Five to six ½ day sessions excluding sharings with key stakeholders for each steward team Estimated duration: 3-4 months assuming each team meets once in 3 weeks
4	Pilots	DEVELOPING CORPORATE ACTION PLANS Initiation and monitoring of pilot programmes Documentation of pilot test results Mapping of the organization’s new vision, mission and core values statements, if needed	Click here for format for PILOT MANAGEMENT TEMPLATE	3-6 months
5	Implementation Design	Mapping of strategy and detailed action plans / project management table, including KPIs	Click here for format for STRATEGY MAP	1 month including presentation to key stakeholders (a wider audience at this stage … it is a good time to present at the department’s workplan seminar / retreat)
6	Project Management	Mapping limits and monitoring its influence Looking out for drivers and potential barriers Monitoring KPIs	Click here for format for PROJECT MANAGEMENT TABLE	1-2 years depending on the expected duration of delay periods (when things happen … eventually)